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Sysoft eRFP Contract Management System solution leverages existing contract data through integration with the existing databases.
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The solution facilitates capturing key contract data, terms and conditions, specific clauses, performance metrics and penalties using business intelligence and data warehousing techniques.
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The solution also
has analytical and reporting capabilities to ensure adherence to the contract and also be in compliance with the various terms and conditions of the contract with the help of OLTP (online transaction processing capabilities), statistical analysis, and quantitative methods.
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It uses quantitative and qualitative metrics using expected deliverables, agreed contract pricing, quality of products provided and/or services rendered and customer service support. It uses standard sets of business intelligence tools for the purpose.
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It provides compliance by managing vendor relationships through visibility into contract terms and conditions and provide comprehensive assessment of contract execution.
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It
provides the functionality leveraging existing collaborating tool already available, including web conferencing. It provided the infrastructure to allow contract administrators to build a rapport by facilitating communication with both vendors and the client organizational units (end-users) on a consistent basis by conducting contract briefing meetings for feedback, evaluation and rating.
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Specializes feeding back the contract monitoring and vendor performance data into future source selection processes. Sysoft solution provides consistent monitoring and continual assessment for both, current contracts, resulting in better execution, and future solicitations, allowing for better supplier selection.
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The
solution will maintain a library of standard terms and conditions and clauses, which impact performance. This enables the system to populate contract summary data of imported contracts with standard terms and conditions and clauses, which impact performance.
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Ccontracts and projects are maintained in the class library format. The metrics are properties of contract objects. The inheritance characteristic is the strength of the Sysoft eRFP Contract Management System configurator. Sysoft solution maintains reference between originating contract and the following contract types: new, amended, renewal and extension, thus providing ability to inherit metrics from previous contracts.
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Sysoft contracts master template library allows for inheritance within referencing contracts such as insurance certificates and solicitation data across all contracts.
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Sysoft solution uses data mining techniques to track changes in trend. It has the ability to track scope and deliverable changes to a contract.
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Setup controls for goods would allow for setup of attributes that will include but not limited to discounts, rebates and shipping freight charges.
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Sysoft solution provides setup controls for services should allow for milestone driven events to be captured, payment schedule for deliverables and fixed or variable cost fees to be captured.
Sysoft solution provides choose measurable items from Service Level Agreements (“SLA”) and contracts, such as levels of availability, serviceability and performance such as fill rates.
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Sysoft solution has the weight assignment capability at the SLA and sub SLA levels. It also has the capabilities to use “importance” factors instead of weights. User would have ability to assign weights to contract and SLA metrics.
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It
has the ability to create target and/or minimum values for goods and services performance based on criteria, weights and so on.
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It
provides the facility to setup penalties for contract non-compliance. It can depend on level of non-compliance and vendor performance feedback data.
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It
monitors pricing agreements within a contract for goods and services and report on variance.
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It has the ability to schedule monitoring sessions through meeting notices using calendar functionality integrated with MS Outlook.
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It
has unlimited monitoring/feedback sessions between user and vendor.
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It
has the ability to upload meeting minutes and action items for monitoring/feedback sessions. All file types are supported.
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Allows users
the ability to upload unlimited number of Word/PDF documents as supporting attachments throughout the application.
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It
allows seamless export to Excel functionality for views and reports of contracts.
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Sysoft eRFP Contract Management System solution’s biggest strength is its leveraging functionalities from the proposal evaluation process. It has industry’s one of the best ability to build, deploy and analyze surveys. Sysoft solution will provide the ability to raise and resolve issues with vendors, document and address vendor disputes and devise/setup a vendor performance improvement plan. The ability to build, deploy and analyze detailed surveys and ability to collect information for contract and vendor performance across contracts will facilitate the process.
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Sysoft eRFP Contract Management System solution uses OLTP techniques and Business Intelligence methodologies to provide analytic reports for cost and on-going risk assessment (price, delivery and quality), supplier performance across all contracts, and quality assessment.
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Provides functionality for monitoring schedules, displaying action item statuses and issue statuses.
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Provides the facility to generate custom and pre-built reports allowing for insight on contract performance.
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Sysoft eRFP Contract Management System data mining modules provides the capability to compare clauses, terms and conditions across contracts.
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Sysoft eRFP Contract Management System solution interfaces with many contract-authoring components.
